• Robert Mrosek

Separate Families

KidKeeper allows you to have separate families for the same children. Doing this, you will be able to keep invoices and schedules separate from other parent/guardians of the same children.


Although there can be many reasons you need to keep information separate between parent/guardians, this typically gets used for divorced families.


Each separate family will have their own...

  • Parents/Guardians

  • Contacts

  • Schedules

  • Invoices

Separate families will share...

  • Children

Example of divorced families.


Roles

Parent/Guardians and contacts can be on both families. You can also set each persons roles in each family.

IE.

  • You can add the maternal grandmother to both families, but set the grandmothers role for the mothers family as an emergency contact and can pickup anytime.

  • For the fathers family you can set the same grandmother as a contact, but only mark them as an emergency contact.

In this example, when you add the child to the schedule, and select 'Mothers Family' to assign that days schedule to the mothers family, the contact will show up as an emergency contact and able to pickup the child on the schedule.


If you were to select the fathers family, the grandmother would only show up as an emergency contact for the day.


Two ways to create separate families


New Families

If the families are new to your child care and you haven't entered any information for them.


Adding the first family
  • Click 'New Family' on the child page.

  • Enter a name for the first family. This can be anything you like, as long as it makes sense to you. You will use this family name throughout the program to identify which family to assign invoices, schedules, etc.

  • In the family file that pops up, enter the parent/guardians, children and contacts for this family by clicking the plus sign next to each. See Family Page

  • Close the family file by clicking the red 'X' in the top right corner.

Adding the second family
  • Click 'New Family' on the child page.

  • Enter a name for the second family. This can be anything you like, as long as it makes sense to you, and is not the same as another family. You will use this family name throughout the program to identify which family to assign invoices, schedules, payments etc.

  • Add the parents/guardians, children and contacts for this family using the plus sign next to each. See Family Page

  • You can add an existing parent/guardian and contacts from the first family.

  • Add the children from the first family by clicking the plus sign next to 'Children' and selecting the children from the list.

If you don't select a child from the list, and you create another child, you will have duplicate children in the program.

Existing Family

If the family already exists in the program and you need to separate them.

  • An example of when to do this is if parents were married when they started bringing their children, and have since gotten a divorce and need separate information.

CAUTION: This process cannot be undone

  • Click on one of the children that belongs to the family that needs to be separated.

  • Click 'Family Settings'

  • Open the menu for separating families

  • Enter name for each family

  • Click 'Confirm Separation'

What happens when you do this
  • You cannot access the children while the process is happening.

  • 2 new families are created.

  • Each family gets an exact replica of the original family, including all parent/guardians, children and contacts.

  • The original family gets archived.

Once both families are created and the process is done, you can go into each family and make changes.

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